App Privacy Policy

The Roverway Android and iOS applications collect and process the personal data of attendees in accordance with the General Data Protection Regulation (GDPR) in order to increase their experience of the Roverway event. Use of the app is optional but recommended for those attending the event in order to be able to receive notifications and additional information before and during the event itself.

In addition, the Roverway App follows and complies with the data protection and privacy policy covering the entire Roverway event.

Data controller and processor

The Data controller for the Roverway event as a whole, including the Roverway app, is The Secretary General of the YWCA-YMCA Guides and Scouts of Norway.

Data will be processed for the app by Digital Scouting Ltd, a legal entity including the members of the Roverway 2024 organisation team who are developing the app.

Data collection and processing

The Roverway app will make use of a limited amount of personal data from your Roverway registration in order to allow registration on and personalisation of the app. The personal data that will be collected and processed includes:

• Your name
• Your date of birth
• Your assigned path
• Your country
• Your contingent
• Your Roverway role
• Your dietary and medical needs

In addition, as part of your participation and to enhance your experience, you may optionally choose to provide the following data which will be stored and processed by the app:

• Your location
• Roverway activity and programme preferences
• Roverway Messages and communications

Data is collected and processed solely for the benefit of the Roverway attendee and their experience under the legitimate interests clause of the General Data Protection Regulations (GDPR) and within the reasonable expectations of the attendee in order to fulfil their Roverway experience and programme. No other data processing, such as profiling or other marketing or analytical activities is performed.

Data storage

All data that is collected and stored will be stored on the app on the attendees own device, or on the Roverway infrastructure on both the Roverway Azure and the Roverway Firebase cloud platforms. All information is stored in encrypted form and with appropriate security policies and procedures in place to prevent any unauthorised access. No data will be stored or processed in any other locations.

Data lifespan

All collected data will be stored only for the duration of the event and up to three months following the conclusion of the event, with the exception of anonymised data to aid in future evaluation and analysis and the use of the app and selected shared media which will continue to be held as part of an archive of the event.

Data sharing

Data collected within the app may be shared within the Roverway team, the associated Scouting and Guiding organisations of Roverway and your own contingent, as listed below:

• Roverway 2024 organisation team
• Speiderne i Norge (Guides and Scouts of Norway)
• Norges Speiderforbund, NSF (Norwegian Guide and Scout Association)
• Norges KFUK-KFUM-speidere (YWCA and YMCA scouts of Norway)
• World Organisation of the Scout Movement (WOSM)
• World Association of Girl Guides and Girl Scouts (WAGGGS)
• The relevant Scouting / Guiding organisation for your contingent

No data shared will be shared with any other third parties.

Your rights

• The right to be informed: You are informed of all data collection and data usage, directly on the website and through this policy.
• The right of access: All information held on you is accessible from the Roverway App to you directly. At any time, you can request to know what information Roverway holds on you.
• The right to rectification: Any inaccurate information can be corrected through contacting the Roverway team.
• The right to erasure: A request can be made to remove all personal data that we hold on you once you are no longer an active Roverway attendee. This will also be done automatically after the closure of the event, see Data Lifespan.
• The right to restrict processing: If you have specific requests and limits on the way your data is processed, this can be requested and implemented under certain circumstances.
• The right to data portability: If you wish to move your Roverway data to another service or provider in an exportable format, this can be arranged via request.
• The right to object: If there are any forms of processing to which you object which is not a required part of Roverway participation, this can be raised via request.

If you wish to exercise these rights or make any further queries, please contact app@roverway.no.

Subject Access Requests

At any time, you may request to know what data the Roverway App holds about you by submitting a subject access request under Article 15 of the GDPR. These can be made by contacting app@roverway.no.

Further queries and requests

If you have any further queries or requests relating to the data storage, processing or privacy of the Roverway app, please feel free to contact app@roverway.no.