Roverway - Roverway Ready: Practical IST Information

Roverway 2024 is just around the corner, and this article is here to make sure you, as an International Service Team (IST) member, have all the essential information for an unforgettable adventure. Pack your enthusiasm and let’s dive into the details that will make this the best week of your year!

This page will be updated continuously towards the event.

Last edits: 11th February 2024

Programme

Of course, there will be an NORTH of the Ordinary IST programme! While the participants are on paths, the ISTs will be offered bigger, more complex programmes which they can enjoy, especially on the 24 & 25 July. On the 23 July there will also be an epic IST opening ceremony!

Roverway programme will focus on this five main learning goals

Scouting and Guiding culture
Making new friends
Physical and mental strength
Sustainability
Participation and leadership

During the main camp, ISTs can enjoy all the side activities we will offer and can leave the camp and go explore the city and surrounding areas. The team will support you and give recommendations for places to visit outside the camp. We encourage you to do this in bigger IST groups and make new friends, but you are adults, so you can look after yourself!

Free time for ISTs

There will of course be free time! Every IST role is different, so this will be managed by the teams they are allocated to. Teams have been asked to take into account shift patterns and we are going to make sure all ISTs have a great experience and time to enjoy the IST programme!

Travels

ISTs will travel directly to the campsite, Lundsneset in Stavanger Kommune. Arrival will be on the 22 July. The closest airport is SOLA Stavanger Airport (SVG).

IST roles which require you to be present before the 22 July will be assigned to suitable ISTs which have said that they can and want to be there earlier, and allocation will be communicated beforehand.

Food

ISTs will eat in the staff canteen. Diet considerations will of course be taken into account. Roverway will provide plates and cutlery. However, you might want to bring your own cup/mug for coffee & tea that you can bring with you, as well as a water bottle.

Tents

There will be a separate sleeping area for staff members. You have to bring your own tent, or pair up with other IST friends to share one. ISTs and participants cannot share tents.

IST jobs

In the table below you will find information about departments that ISTs can join during Roverway, as well as some typical IST jobs within each department. It is important to mention that these are only examples of IST jobs – there will be many more than mentioned in this table.

Department	What they do	Typical IST jobs
Service	Responsible for the infrastructure, construction equipment, tools and other onsite logistics.	– Maintaining camp – Cleaning – Making sure every technical part of the camp runs smoothly – Set up & take down camp
Food	Responsible for import and distribution of food for the main camp in Stavanger. This means we will be planning a menu for the week and that we will be making deals so that the dinner finds its way to each and everyone’s plate.	– Assist with food distribution – Prepare meals in the staff canteen – Receive goods – Work in kiosk
Safety	Focusing on developing good routines to ensure the health and safety during Roverway.	– Working at the first aid station – Conducting patrol rounds in the camp area and assisting with support during activities. – Listening ear
Programme	The Department of Programme is responsible for the Guiding & Scouting activities and courses available to the participants during the main camp part of Roverway 2024. We will be creating a day programme, drop in activities and different courses that the Rovers and Rangers may choose to participate in.	– Guide participants through activities – Facilitate courses – Help out with workshops
Path	We recruit, coordinate and help with the planning of the Paths, the first half of Roverway where participants in international groups will be in a mini camp organized by Norwegian scouts in different parts of Norway.	– Help out with programme on paths near Stavanger – Cook food on paths near Stavanger – Help with practical tasks on paths near Stavanger
Marketing and Communication	We are responsible for communication within Norway and Europe! Social media, websites, promotion at various events and marketing are keywords! We are also responsible for opening and closing ceremonies, as well as the camp song. Content production during path and the main camp: photo, video, and social media. We also have our own design team!	– Photographer – Videographer – Write for newspaper – Do technical things for the stage during ceremonies; vision mixer, operate cameras, sound mixer++
Administration	We are responsible for registration and participant data, info tents, accessibility, guests and the camp schedule. In a nutshell, we are providing information to the departments who need it, when they need it, as well as general IST coordination.	– Help out with child care – Check-in & check-out of everyone attending – Work in Roverways info tent – Staff the IST-office

IST job allocation

In the registration process, each IST registered their task preferences and qualifications. Our rockstar IST allocator is working together with all the Roverway Teams to match preferences & qualifications with roles that need to be filled.

Once this has been done, ISTs will be notified and sent an onboarding document which outlines important contacts and information. We are so much looking forward to working together with all of you!

IST Discord-channel

We encourage ISTs to link up with others in the run up to the event, in the Roverway 2024 IST Discord-channel. There will be an official invitation and guidelines on how to join the channel, in the 6th newsletter sent to the Head of Contingents.

Showers and laundry

Showers will be available for all ISTs.

Roverway 2024 has an agreement with a local laundry service in Stavanger which ISTs can use.

Prices

5kg: 220 NOK

10kg: 295 NOK

15kg: 390 NOK

However, there will be a short bus ride to the city to do laundry, so we primarily recommend ISTs to have other solutions (the old-fashioned way 😉) for laundry.

ISTs on paths

ISTs can be asked to help out at paths near Stavanger. Typical tasks for ISTs on paths are food preparation, execution of programmes, help out with practical tasks and other tasks that need to be done to ensure the participants have a great experience on their path. If that is the case, Roverway will provide transportation from the main camp to the respective path.

Packing list

A packing list will be sent out with the onboarding email each IST will get.

Safe from Harm and Safeguarding during Roverway

To ensure that everyone attending Roverway 2024 has a fantastic time, a mandatory Safe From Harm & Safeguarding course is required for everyone attending. Additional information will be provided by your Head of Contingent at a later stage.

Head of Contingents are key!

Do you have any further questions about your IST experience? Reach out to your Head of Contingent (HoC) – they know everything you need to know!

We are looking forward to getting to know you!

Thank you for spending your time making Roverway 2024 a NORTH of the Ordinary for thousands of participants. You are truly priceless, and we are honored to be working together with you.